Proposal Marketing Specialist

Advantages ● Competitive base salary package aligned with experience ● Full Health & Dental benefits package ● Generous RRSP Matching program ● Paid vacation time ● High visibility role working directly alongside executive leadership and ownership ● Central creative and strategic role supporting high-value public and private sector tenders Responsibilities RFP, RFQ & Pre-Qualification Ownership: ● Coordinate, write, assemble, and submit comprehensive Request for Qualifications (RFQ), Request for Proposals (RFP), and pre-qualification packages for public and private sector tenders. ● Review tender requirements and specifications, creating compliance matrices, response timelines, and custom proposal layouts. ● Manage annual and project-specific pre-qualification renewals with key public procurement bodies, municipalities, school boards, and private client groups. Content Development & Technical Writing: ● Draft compelling, tailored technical responses highlighting company safety records, project methodology, engineering capabilities, and past project performance. ● Interview internal Project Managers and Superintendents to gather up-to-date project metrics, site progress photos, and team resumes for inclusion in proposals. ● Develop and maintain a standardized content repository of project profiles, case studies, safety statistics, corporate qualifications, and team bios. Brand & Marketing Collateral Management: ● Design and update professional marketing materials, bid presentations, capability statements, and corporate pitch decks aligned with company brand standards. ● Oversee corporate digital channels, managing updates to the company website, project portfolio showcases, and social media platforms (e.g., LinkedIn). ● Coordinate professional project photography and site video coverage at major construction milestones. Market Research & Lead Tracking: ● Monitor public procurement portals (Biddingo, MERX, ConstructConnect, local municipal purchasing boards) to track upcoming ICI project opportunities. ● Maintain an accurate pipeline database of active proposals, hit rates, shortlist notifications, and client feedback. Qualifications ● 3+ years of experience in marketing, proposal writing, or tender coordination specifically within the Canadian Construction, Architecture, or Engineering (AEC) industry. ● Deep familiarity with municipal, provincial, and public-sector procurement processes in Ontario (e.g., school boards, municipalities, healthcare facilities). ● Post-secondary degree or diploma in Marketing, Communications, Business, Public Relations, or a related discipline. ● Exceptional graphic design and document layout skills using Adobe Creative Suite (InDesign, Illustrator, Photoshop) and MS Office (Word, PowerPoint). ● Strong technical writing skills with an ability to translate complex construction methodologies and engineering specs into persuasive, well-structured proposal responses. ● Outstanding project management and multi-tasking skills, with a proven ability to meet rigid, deadline-driven tender schedules.