Finance Admin Coordinator

Job Posting: Finance & Administration Coordinator Job Description: We are seeking a Finance & Administration Coordinator to join our dynamic team. This position is a new addition to our Finance department. You will be responsible for providing high-quality administrative and financial support to the Finance team, which consists of 10 employees, including 1 VP, 1 Accounting Manager, 1 Accounting Technician, 4 Accounts Payable Representatives, and 2 Finance Representatives. The ideal candidate is bilingual (French and English), with a preference for someone who can thrive in an English-speaking environment. Purpose of this role: The Finance & Administration Coordinator will be responsible for providing effective administrative and financial support. You will facilitate calendar management, internal and external communication, meeting organization, document management, and financial process monitoring. This role is essential to ensure the smooth running of operations, ensure process compliance and optimize coordination between different partners and departments. Advantages: - Permanent Position - Town of Mount Royal - Salary: $60,000-$65,000 per year - Working Hours: 40 hours per week, flexible schedule - Telecommuting: After the probationary period, 1 day of telecommuting (or 2 if you live more than 15 km from the office) - Vacation: 4 weeks of vacation (1 fixed during Christmas week, the other 3 at your discretion) - Benefits: After 3 months - Beautiful office - Parking available Responsibilities: - Plan schedules and organize meetings, committees, or gatherings, draft agendas, prepare documentation, and establish priorities. - Write, edit, format, translate, or fax letters, memos, and other documents. - Manage emails and correspondence. - Ensure communication between internal and external partners and other collaborators. - Create PowerPoint presentation summaries. - Prepare presentations to document financial procedures. - Write and submit minutes and reports, ensure the flow of information, and follow up on actions. - Manage the contact database. - Manage government access (federal and provincial). - Ensure the filing, confidentiality, and integrity of documents. - Update various tools such as timesheets, arrival/departure forms, expense reports, calendars, and the auditor's tracking list. - Manage SharePoint access for internal partners and external, and keep records up to date. Qualifications: - Bilingual (spoken and written) - English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis - Secretarial and/or office technology diploma - Proficiency in the Office suite (Word, Excel, PowerPoint, Outlook) - Experience in a similar position