Project Manager Assistant

Our client in Dorval in the construction industry is currently looking for a project manager assistant. This candidate has the overall responsibility for assisting in various PM and administrative tasks for each of the construction projects assigned to the team, with the objective of optimal performance of fellow team members. Advantages Monday-Friday (7AM-9AM - 4PM-6PM) (40 hours a week) Competitive Salary 55,000$-65,000$ (based on experience) 3 weeks vacation Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.) Company is constantly growing and well-known in the industry RRSP plan after one year Responsibilities Project Lifecycle Management: - Gather and confirm project requirements, ensuring alignment with client and landlord specifications. - Assist with project initiation and close-out processes, including recovering issued deposits and archiving records. Documentation and Compliance: - Prepare, submit, and track permits, health and safety documents, and statutory declarations. - Ensure compliance with local and provincial regulations, including building permits and insurance requirements. Administrative Coordination: - Open and organize project files in management software. - Download, organize, and distribute drawings and construction site documents. - Compile site supervisor packages, including essential drawings, project folders, and emergency materials. - Support project managers by assisting with purchase orders, change orders payment requests for invoicing. Close-Out and Reporting: - Collaborate with sub-trades and accounting teams to finalize and submit close-out documentation. - Prepare end-of-project documents, such as statutory declarations, aAidavits, and warranties. General Assistance: - Provide administrative support to the Director of Finance, Administration, and the accounting team as needed. Qualifications - Minimum of 2 years administrative experience - Basic construction, facilities, or comparable – administrative experience - Ability to manage priorities and highly organized. - Minimum 2 years in retail or national specialty retail or comparable construction - Strong organizational and multitasking skills with the ability to meet deadlines under pressure. - Basic knowledge of accounting principles, including preparing purchase orders and payment certificates - Strong computer skills in Microsoft Office applications as well as other specific project management software (Procore, etc…) - Bilingual English and French (written/spoken) - Detail-oriented, proactive, and team-oriented approach to work.